Special register – registration of a special event

  1. Name of the act
    Special register – registration of a special event
  2. In what case to act in the matter
    The following persons may apply for registration of the birth in a special register:
    • individuals concerned by the record and/or members of their families (i.e. parents, children, grandparents, grandchildren, great-grandchildren, spouses) and/or siblings and/or proxies of the above persons.
    The following persons may apply for the registration of marriage in the special register:
    • individuals concerned by the record and/or members of their families (i.e. parents, children, grandparents, grandchildren, great-grandchildren, spouses) and/or siblings and/or proxies of the above persons.
    The following persons may apply for the registration of a registered partnership in the special register:
    • individuals concerned by the record and/or their proxies.
    The following persons may apply for the registration of a death in the special register:
    • members of the family of the deceased (i.e. parents, children, grandparents, grandchildren, great-grandchildren, spouses) and/or siblings and/or proxies of the above persons;
    • individuals acquainted with the personal data of the deceased, who submit the documents necessary for the registration of the death.
  3. Characteristics of the act
    Registration of the registry event in a special register – issuing a registry document.
  4. Result of the act
    Czech registry document: birth certificate to prove birth; marriage certificate to prove marriage; partnership document to prove partnership; death certificate to prove death.
  5. When to deal with the matter
    After the occurrence of a registry event: birth, marriage, partnership or death of a Czech citizen abroad.
    After the acquisition of Czech citizenship by grant or declaration.
  6. What needs to be submitted when initiating the act electronically
    The act cannot be initiated electronically.
  7. What needs to be submitted when initiating the act other than electronically
    At the time of the personal visit, the applicant shall provide proof of identity and a written application on a form which can be filled in on the spot.
    • A foreign registry document relating to a registry event (birth, marriage, registered partnership, death) that is to be entered in a special registry, accompanied by the prescribed certifications and an official translation into the Czech language, unless the document is issued by the authorities of a foreign state and includes a standard multilingual form. This means that the foreign document is certified by higher authorities of the relevant state and then super-legalized by the Czech Embassy in that particular state. If the documents are issued by the embassy of a foreign state in the Czech Republic, they must be certified by the Ministry of Foreign Affairs of the Czech Republic in Prague. In some countries, according to international conventions, it is possible to replace the super-legalization of documents with a certification clause, the so-called “apostille”. Such certifications are not necessary in cases where the document was issued in a state with which the Czech Republic has concluded a treaty on legal aid in civil and family matters, or where the document is a document covered by a directly applicable European Union regulation.
      All foreign documents submitted shall not only be accompanied by the relevant certifications (see above), but also translated into Czech by a court translator appointed pursuant to Act No. 354/2019 Coll., on Court Interpreters and Court Translators, as amended, unless they are documents issued by the authorities of a foreign state and include a standard multilingual form.
    • Proof of Czech citizenship of the person to whom the registration relates (i.e. identity card, passport, certificate of Czech citizenship, or a document granting Czech citizenship). Certificate of Czech citizenship for persons born abroad who do not have permanent residence in the Czech Republic is issued by Úřad městské části Praha 1 (Prague 1 Municipal District Office) , Odbor matrik (Department of Civil Registry), Vodičkova 18, Prague 1.
    • Power of attorney, if the application is arranged for by an authorised representative with an officially certified signature of the applicant.
    • Other documents necessary to verify the correctness of the civil registry facts, if they cannot be proved by the above documents:
      • for the registration of birth – parents’ marriage certificate, final decision on permission to change surname, proof of paternity, etc.;
      • for the registration of marriage – an agreement on the surname after the marriage has taken place, signed by both spouses (a third page of the application for registration of the marriage in the special registry office may be used);
      • for the registration of marriage/registered partnership – birth certificates of the fiancés/partners, final court decision on the dissolution of the previous marriage for divorced persons, death certificate of the deceased spouse/partner for widowed persons, final court decision on the dissolution of the partnership, final decision on the permission to change the surname, etc.;
      • for the registration of death – birth and/or marriage certificate of the deceased, court decision on the dissolution of marriage for divorced persons, death certificate of the spouse for widowed persons, etc.
  8. Where and how to initiate the act electronically
    The act cannot be initiated electronically.
  9. Where and how to initiate the act other than electronically
    By a personal visit to any embassy of the Czech Republic, to any registry office or regional office before which the citizen has taken the oath of citizenship or made a declaration of acquisition of citizenship of the Czech Republic. Alternatively, the application can be submitted directly to Oddělení zvláštní matrika (Special Registry Office), odbor matrika (Registry Department) of Úřad městské části Brno-střed (Brno-Centre District Office), Husova 3 workplace, 2nd floor, office hours: Monday and Wednesday 8.00 a.m.-5.00 p.m.
  10. Fee for initiating an act electronically
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  11. Fee for initiating an act other than electronically
    No fee.
  12. The amount of the benefit or other payment if it is the subject of the act
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  13. Remedies
    An appeal against a decision to refuse the application may be lodged within 15 days from the date of its delivery with Odbor vnitřních věcí Magistrátu města Brna (Department of Internal Affairs of the Brno City Hall), Malinovské nám. 3, Brno, through the filing office of the Brno-Centre District Office, Dominikánská 2, Brno.
  14. Frequently Asked Questions
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  15. Penalties
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  16. Sphere of activity
    State administration exercised in a delegated capacity.
  17. Area
    Registry agenda.
  18. Keywords
    Special registry office, registry, birth, marriage, partnership, death, registry document, birth certificate, marriage certificate, partnership document, death certificate, name, surname, citizenship.
  19. Start of validity of the act description
    7. 11. 2021
  20. End of validity of the act description
    No limitation.
  21. Result of the act recorded in the basic register or in the agenda information system
    After the act has been recorded in the registry book, the information on the birth, marriage, registered partnership or death of an individual is entered in the population registration agenda information system. In the case of the registration of a marriage and the registration of a registered partnership, the act shall be notified, where applicable, to the agenda information system for foreigners.
     

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